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Terms & Conditions

The following terms and conditions are set out to help parties become more aware about the services provided for their event and the responsibilities for all parties involved. Weddings are filmed as they happen with no retakes normally possible. This spontaneity is what makes your day so special and memorable.

These terms and conditions from an integral part of the booking contract.

 

Deposit/Payment

  • A non-refundable deposit is required to secure a booking. Depending on the package, non-refundable deposits differ in rate, as seen below.

  1. £100 for BRONZE

  2. £150 for SILVER

  3. £200 for GOLD

  • Payment of the remaining balance is required no later than 1 Month before the date of the event. Failing to comply will result in Gideon & Sidney’s departure from your event, and a non-refunded deposit.

 

Cancellation

  • All cancellations must be in writing (email or letter)

  • Should, for whatever reason, you have to cancel the booking the following charges will be applicable:

-More than before the wedding date the balance will , and the non-refundable deposit retained by Gideon & Sidney.

-less than before the wedding date the full balance , and the non-refundable deposit retained by Gideon & Sidney.

  • Cancellation within 7 days of booking will entitle a full refund of deposit, unless the cancelation is taking place less that 1 Month before the event.

 

Filming

  • It is your responsibility to obtain any permissions, licences and pay any fees to any venues/locations or entertainers/musicians performing, where filming will take place (if applicable)

  • Unless advised otherwise, we will assume all persons attending the wedding have consented to being filmed.

  • We respect the wishes and regulations of anyone officiating at the wedding ceremony which may limit where we position cameras and other equipment. There may be other restrictions such as the limit of movement around the venue or certain parts of the ceremony which we are not allowed to film.

  • We make every effort to produce quality film and ensure all our equipment is of the highest quality and regularly maintained. We employ several back up strategies for sound and vision however, we cannot be held responsible for any lighting, sound or interference issues caused by circumstances outside our control. This includes technical failures, adverse lighting, noise issue and restrictions imposed by venues.

  • We use our professional expertise and discretion to ensure that significant parts of the day are recorded. Unfortunately, we cannot guarantee that we will be able to record every aspect of the day as filming takes place ‘live’. We retain artistic licence.

  • We make every effort to arrive at location on time, but we cannot be held responsible for lateness or non-attendance caused by circumstances outside of our control such as traffic delays, severe weather conditions, unforeseen illness/incapacity, accident, technical, camera or equipment failure. In such circumstances we will contact you as soon as possible to discuss alternative arrangements.

  • We aim to be as discreet as possible during the day and will work alongside the official photographer. We follow the events of the day as they happen and therefore, are not in control of the setting. This may lead to some images being in high shadow/contrast or partial/temporary obstruction of subjects being filmed or issues of low/mumbled/no sound. We may be unable to take footage if the official photographer is not willing to allow filming when they are working.

  • We do not usually film during the wedding breakfast and whilst we will not join the reception guests, we would ask that refreshments are provided for the videographer/s during this time. In this way we can remain on site.

  • Whilst we aim to film as much as possible during the day we cannot guarantee a minimum amount of footage that will be taken on the day or a minimum length for a couple’s film, this is due to the ‘live-event’ nature of the day and the unique structure of each individual wedding. However, we estimate our films range from 5 minutes to 30 minutes in duration.

 

Health and Safety

  • We will work with health and safety issues in mind and reserve the right not to film in dangerous or unsafe situations.

 

Editing

  • If there is any particular music, you would like to be included please let us know before your wedding day. We will advise you if there are any particular issues with your choice. If no specific music is requested, we will choose appropriate music for you.

  • We aim to have a final edit of your film available for you within 3-4 weeks of your wedding day. However, this is only a guide as a quality product is important to us as well as you.

  • You must notify us in writing (email or letter) within 7 days of receipt of the final USB film of any faults or playback issues and we will make every reasonable attempt to resolve them. Should we not hear from you within 7 days we will assume you are happy with the final USB film.

  • All editing decisions are to the videographer’s discretion. We advise couples to watch examples of our work online at www.gideonsidney.co.uk including full film examples, to familiarise themselves with our style of work.  We will of course do our utmost to include your suggestions and ideas, providing they are made in writing (email or letter) and before the wedding day, however, we cannot guarantee that they will be included.

  • All main wedding films , regardless of your choice of package, are edited on the ‘short form’ style and again couples are advised to read the information on the website (www.gideonsidney.co.uk) to familiarise themselves with our style of work. Films can be edited with a ‘traditional edit’ if are notified in writing (email or letter) before the wedding day. Couples are advised however that the content, style and amount of footage recorded on the day is the same with both edits.

  • Gideon & Sidney retain copyright of all materials recorded by them and it is not our policy to offer the raw footage to couples or third parties.

  • All other re-edits or any additional changes will be charged at the rate of £30 per hour of editing time.

 

Promotional Material

  • Gideon & Sidney retain copyright of all materials recorded by them.

  • We reserve the right to display parts of your video online and via social media.

 

Liability

  • In the unlikely event of complete equipment failure or other circumstances outside our control which means we are unable to film your wedding; you’ll receive a full refund. We will not be liable for any further damages.

 

END

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